Monday, October 13 | 2025
Finding accommodation in Sweden can be a real challenge, especially in the cities. One essential step in the process of getting hold of an apartment or room is to write an outstanding rental application. But how is this done? How do you write an application that will make you stand out from all the other tenants?
In this guide we walk you trough the writing processes and give you the best tips and tricks that will make your application sparkle and shine.
We have created a rental application letter template specifically for the Swedish rental market. Buy your copy and start sending out letters.
Start by introducing yourself and make sure to mention:
Write a template that you reuse each time you send out an application. Doing so will save time and make it possible for you to reply faster on ads. However, make sure to customize your template:
No one has the time or patience to read long emails – so keep your rental application it short. A good tip to see what your rental application looks like on a smartphone or laptop is to send it to yourself. This might give you a hint if there is something that needs to be shortend or changed.
Most landlords just reply to the first few emails that they receive. So, replying immediately on ads is very important. It can however be rather time consuming to constantly check the different websites.
Put yourself in the shoes of the landlord when you write your application. How would you feel if you were about to rent out your home? What qualities would you look for in an eventual tenant? Try to write your application as a calming answer to your own hypothetical fears.
Don’t write, “Hey, is the apartment still available?” as this is probably the most common message landlord receives. Try to write applications where you show genuine interest and make sure to personalize the message.
If you have the landlord’s phone number, give him/her a call! If they don’t answer, try with an SMS. Show your interest and follow up on your application. This will put you ahead of dozens of seekers who don’t use the phone number even if they have it.
Apartments are rented out very fast. So make sure to ask and accept a viewing as soon as possible. Otherwise the opportunity might slip away.
Don’t try to negotiate the price, especially before a viewing. The landlord will have no trouble finding another tenant, so you are not really in a position to negotiate. If the apartment isn’t within your budget, you might be better off spending your time searching for another place.
Hope this was helpful to you. You can also check out our pages on:
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